29 May 2026
REQUEST FOR EXPRESSION OF INTEREST (EOI) 26/03 FOR THE SUPPLY, DELIVERY, INSTALLATION, COMMISSIONING, TRAINING, AND AFTER SALES SUPPORT OF CEREAL PROCESSING EQUIPMENT FOR WFP SL IN SIERRA LEONE
Closing on 19th June 2026 at 13:00 hrs (Sierra Leone Time)
A. Background
- The United Nations World Food Programme hereinafter referred to as the “WFP”, with its Headquarters located in Via C.G. Viola, 68/70, 00148 Rome, Italy is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience by assisting almost 100 million people in around 83 countries each year. About 17,000 people work for the organization, most of them in remote areas, directly serving the hungry poor.
- The WFP on behalf of other UN agencies in Sierra Leone seeks to purchase goods and services, being the supply, delivery, installation, commissioning, training and aftersales support for cereal processing equipment from a reputable local or international firm.
- WFP invites eligible suppliers to express their interest in providing the requested goods and services.
B. The purpose of this EOI
- The purpose of this request for EOI is to identify suppliers with verified technical and financial capacity to provide the goods and perform the service. Eligible suppliers will be invited to participate in the bidding process for the proposed tender.
- Eligibility to participate in the proposed tender shall be open to both nationally registered firms within Sierra Leone and qualified international service providers, and will be determined based on the following criteria:
The bidder must be a duly established and competent full-service engineering firm with a minimum of four (4) years of verifiable and relevant experience. The firm must demonstrate proven capacity to deliver a complete, end-to-end solution encompassing the supply, delivery, installation, commissioning, training, and provision of after-sales support services, thereby ensuring the successful deployment of a fully operational cereal processing line.
Furthermore, the bidder must be legally registered and in full compliance with all applicable statutory and regulatory requirements within its country of registration and operation. In addition, the bidder must possess the requisite capacity and readiness to meet all legal, regulatory, and statutory obligations governing the provision of goods and services within Sierra Leone. Evidence of compliance, including valid registration documents, licenses, certifications, and any other relevant documentation, must be provided to substantiate eligibility.
- After the deadline for submission of responses has passed, WFP will evaluate responses received and will notify eligible participants of the outcome of the evaluation.
C. How to prepare and submit your Expression of Interest
- In order to participate in the pre-qualification exercise, companies are required to provide the following:
The filled in EOI Response Form, which includes:
- Table 1. WFP Requirements
- Table 2. Supplier Information.
- Table 3. Supplier Financial Status.
- Table 4. Supplier Relevant Experience.
- Signatory by the authorized company representative and company stamp.
- All supporting documentation listed above shall be prepared in accordance with the instructions provided and sent by email to: freetown.procurement@wfp.org
- WFP will not consider incomplete or unsigned submissions. All responses and supporting documentation received will be treated as strictly confidential and will not be made available to the public.
- This request for EOI does not constitute a solicitation. WFP reserves the right to change or cancel this procurement process or any of its requirements at any time during the process; any such action will be communicated to all participants.
- Should you have any questions please do not hesitate to contact us at freetown.procurement@wfp.org
Yours sincerely,
Aminata Tall
Deputy Country Director and OIC
The United Nations World Food Programme
Sierra Leone
EOI RESPONSE FORM
TABLE I. WFP REQUIREMENTS
| Company / Organization’s competencies/ capacities | |||
| List of WFP requirements/evaluation criteria | Yes | Comments | |
| 1 | Bidders shall be required to demonstrate legal registration and operational capacity in Sierra Leone. For local (Sierra Leone-based) bidders, the firm must be duly registered and actively operating as an engineering entity within Sierra Leone. The service provider shall submit supporting documentation, including a valid Certificate of Business Registration and or District Council Certificate confirming its local presence.For international bidders, the firm must provide evidence of legal registration in its country of origin and demonstrate an established operational presence or formal partnership/representation within Sierra Leone. This may include submission of foreign business registration documents alongside proof of local affiliation, partnership agreements, or authorization of a locally registered representative/agent. | ☐ | |
| 2 | Proof of Compliance and Qualification: The bidder shall provide valid and verifiable documentation demonstrating that it is in good legal and operational standing within its country of registration and, where applicable, authorized to operate in Sierra Leone. This shall include evidence of commercial registration, tax compliance, and fulfillment of statutory social security obligations. For locally registered firms in Sierra Leone, acceptable documentation shall include, but not be limited to, a valid Tax Clearance Certificate issued by the National Revenue Authority (NRA) and a current NASSIT Compliance Certificate. For international firms, equivalent documentation issued by the relevant competent authorities in their country of registration must be provided. In addition, such firms must demonstrate their capacity and commitment to comply with all applicable tax, regulatory, and statutory requirements governing the provision of goods and services within Sierra Leone. All submitted documentation must be current, valid, and clearly demonstrate compliance with applicable legal and regulatory frameworks. | ☐ | |
| 3 | Technical proposal: a brief company profile outlining relevant experience in delivering the scope of work, past engagements, and capacity to perform the required tasks. (maximum 2 pages). Profiles of key technical staff including their CVs. Proof of similar contracts undertaken within the past 5 years | ☐ | |
| 4 | Proven strong financial status: Last two years audited accounts | ☐ | |
TABLE II. SUPPLIER INFORMATION
| TABLE III. SUPPLIER FINANCIAL STATUS Company / Organization’s Financial Status | |
| Item | Value USD |
| Gross Turnover 2025 | |
| Gross Turnover 2024 | |
| Gross Turnover 2023 | |
| Maximum contract value in relation to which your Company can be engaged: | |
| USD 0 – 30,000 | ☐ |
| USD 30,000 – 100,000 | ☐ |
| USD 100,000 – 500,000 | ☐ |
| above USD 500,000 | ☐ |
| Maximum “Bank Guarantee” amount available to the Company/Organization | |
| Last two years audited accounts or alternative assessed within WFP’s discretion are attached to prove the information stated above | ☐ |
TABLE IV. SUPPLIER RELEVANT EXPERIENCE
List at least 4 contracts in the last two years relevant to the supply of high-speed internet services.
| Company / Organization’s Relevant Experience | ||||
| Commenced | Completed | Type of Contract | Total Value (USD) | Client |
| (Month / Year) | (Month / Year) | |||
Provide CVs of senior staff (no more than three).
TABLE V. SIGNATORY & ORGANIZATION STAMP
| Signatory | |
| Name of Company/Organization: | |
| Name of the authorized representative: | Signature: |
| Title: | Date: |
