REQUEST FOR EXPRESSION OF INTEREST (EOI)
SUPPLY OF BOQS MATERIALS AND INSTALLATION OF ROOF TOP SOLAR PV SYSTEM FOR VEGETABLE COOLING CENTER IN ONE MILE, KABALA
Cosoft N°: 83497764
Project Number: 23.2065.3-001.00
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is currently implementing the following Project: Youth Employment Promotion through Socio-ecological and Economic Transformation of Selected Rural Value Chains in Sierra Leone (EET)
The “Youth Employment Promotion through Socio-ecological and Economic Transformation of Selected Rural Value Chains in Sierra Leone (EET) project is funded by the German Federal Ministry for Economic Cooperation and Development, BMZ and implemented by GIZ.
As part of this project, GIZ intends to award a contract for the Supply and Installation of a roof top Solar PV system forVegetable Cooling Center in One Mile, Kabala.
Site and required works
The Koinadugu District Women Vegetable Farmers’ Cooperative1 is located at One Mile in Kabala Town with a GPS Coordinate (9°34’14.8″N 11°33’18.6″W). The system will be composed of 13 kWp roof mounted PV system and 19 kWh Battery Energy Storage
The scope of tasks includes supply and transport of all system components (modules, inverters, batteries, mounting structures and cabling), to site, installation, testing, commissioning and training of users. Installation works will include internal wiring for lighting and sockets and two separately procured cooling systems, setting up hybrid inverters and BESS in existing rooms, and fully commissioning the systems. The contractor will also providetechnical documentation and conduct user training to ensure the systems are operated safely and efficiently.
The scope of works at the site mentioned above requires the supply of BOQs materials and Installation of a roof top Solar PV system for a Vegetable Cooling Center in One Mile, Kabala including but not limited to the following:
1) Supply of all necessary equipment and materials BOQ
2) Transportation of materials to the sites
3) Erection and installation of all electrical components PV modules, inverters and BESS
4) Integration of existing back up diesel generator
5) Conducting site acceptance tests
6) System commissioning
7) Provision of O&M training to facility users and their technicians.
The exact Bill of Quantity (BoQ) will be provided after evaluation of the EOI to all shortlisted applicants.
Tender procedure from invitation to tender until signing of contract is expected to take place in October 2025. Service installation work is expected to be performed and completed approximately within 1 month from signing of contract.
To qualify for consideration in the tender procedure, interested companies are required to submit the following information and documents for eligibility assessment:
1) Official letter expressing interest.
2) Company details including full company name, full address, phone and email.
3) Copy of company registration certificate.
4) Copy of valid NaSSIT Clearance Certificate.
5) Copy of Valid NRA – Tax Clearance.
6) Company profile including number of employees (permanent / temporary in total) and number of professional staff qualified to perform the work (at least 5 staffs), each for the last three (3) years
7) References of not less than (3) works of similar nature (solar PV systems above 15 kWp or Car Port PV solutions) as specified above (performed within the last five (3) years) and at least 3 years’ working experience in the Western Africa region. Minimum commission value 5000 Euro or equivalent.
8) Annual total turnover for each of the last three (3) years; (2022, 2023 & 2024) with an average value of not less than two million New Leones (2,000,000 New Leones). Should be proved through annual financial statement.
9) Evidence of experience in supplying BOQ materials and installation of solar hybrid PV systems
Participants will be evaluated based on the requirement of administrative documents above and on their technical experience (see evaluation grid below for the technical experiencebelow):
• Experience in construction of ground mounted and roof top PV solutions, minimum one (1) each, with a size of 15 kWp or above (50%)
• At least one (1) Electrical engineer with at least 5 years working experience in the Renewable energy sector or equivalent qualification with a project management background and demonstrated experience in implementing hybrid microgrid projects with energy storage systems. (25%)
• Evidence of ownership of installation equipment and machinery necessary to execute the works or evidence of the possibility of hiring the same. (20%)
• Experience in Sierra Leone (5%)
Companies with a mark below 70% will be excluded.
The information and documents specified above shall be submitted ONLY via mail to SL_Quotation@giz.de not later than the 22nd ofSeptember 2025.
NOTE:
The size of the EOI is limited to 30MB. In case your EOI exceeds the maximum data size, documents must be sent via file transfer at https://filetransfer.giz.de/Start?1
Additionally, if your bid file is greater that 10MB, we recommend that you split the EOI into several emails (<10MB).
Your email must be titled: “Cosoft 83497764 _Expression of Interest Supply and Installation PV System for Vegetable Cooling Center in One Mile, Kabala”
Note: Please do not send technical or price offer or other documents not requested. Kindly note that complete tender documents will be sent to all companies that will be assessed as eligible by GIZ based on the information and documents submitted as specified above.
