Salary Band 3– Junior Professional -3: Junior Project Advisor

Project:Health System Strengthening and Epidemic Prevention IV

Reports to:Project Director

Duty Station:Freetown

About GIZ

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. In Sierra Leone, the GIZ has been working since 1963 in the following areas: Employment promotion and agriculture, strengthening the health care system, resource governance and sustainable energy access.

GIZ is an equal opportunity employer and welcomes applications from individuals regardless of gender, disability, race, ethnicity, religion, age, or any other protected characteristic. We embrace diversity and believe that inclusivity in the workplace is essential to our success and are committed to creating a work environment where all employees are valued and respected.

Job Description

GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) to work in cooperation with the Sierra Leonean Ministry of Health (MoH) and sector partners towards a resilient health system that is responsive to its demands. GIZ’s follow-on Health project will support the MoH in developing capacities in an integrated approach to sustainably strengthen preparedness, response and care in the event of disease outbreaks with epidemic potential. Specifically, the project will support the Ministry of Health in the construction of an isolation unit at the Ola During Children Hospital (ODCH) (1), in the operationalization of this unit (2), and in the establishment of a platform for the rapid mobilization of experts in case of outbreak events (3).

We are advertising the position of Junior Project Advisor Support to Project Management for our Health System Strengthening and Epidemic Prevention Project in Freetown.

The focal areas of work for this position are:

• Overall support to project management, coordination, communication and administration

o Personal assistance to the Project Director for the coordination of selected internal project workflows and project activities

o Organizational and administrative support to 3 Output Leads

o Procurement, travel, event and office management
• Record keeping and documentation (note taking, documentation, keeping electronic

and physical documents of the project up-dated and ensuring orderly filing)

The position requires strong organizational, communication, and project support skills, as well as the ability to maintain effective working relationships with project and country office colleagues across different locations. You will contribute to technical and operational project support, including activity coordination, documentation, procurement and logistics follow-up,

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and information management, while ensuring compliance with GIZ rules and procedures. The role requires initiative, reliability, and the ability to support implementation processes within established guidelines and timeframes.

A. Responsibilities

• ▪  Provide overall administrative, organizational and coordination support to project management and implementation.
• ▪  Support communication and information flow between the Project Director, Output Leads, project staff, relevant country office colleagues and with national partners and stakeholders across different locations.
• ▪  Assist the Project Director with coordinating selected internal project workflows and activities, following up on agreed actions, deadlines and next steps.
• ▪  Provide organizational and administrative support to the three Output Leads, including coordinating meetings, schedules and activity-related arrangements.
• ▪  Support the planning and coordination of project activities, including procurement, travel, events and related logistics.
• ▪  Follow up on procurement and logistical processes, helping ensure that requests and documentation are complete and handled in line with GIZ rules and procedures.
• ▪  Support day-to-day office management and the availability of materials and services required for project activities.
• ▪  Take meeting notes and prepare, organize and maintain project records and activity documentation.
• ▪  Keep electronic and physical project files up to date, complete and orderly, applying established filing and document-management procedures.
• ▪  Track and follow up on assigned administrative and operational tasks within agreed guidelines and timeframes.
• ▪  Contribute to effective implementation through reliable, proactive support and constructive working relationships with project and country office colleagues. B. Tasks
  Specific tasks of the Junior Project Advisor in Freetown include, but are not limited to:

• Provide administrative and coordination support to project management and Output Leads, including coordinating information flows between the programme, Country Office, Finance Management, other relevant offices and project partners.
• Organise meetings, workshops, trainings, missions and other project activities, including scheduling, agendas, minutes, travel arrangements, logistics and follow-up on agreed actions and deadlines.
• Prepare and process purchase requisitions in line with internal procedures and coordinate the timely provision of required goods and services.
• Compile and quality-check inputs for reports, presentations and status updates; prepare and format project documents and information materials in line with GIZ corporate design.
• Manage project correspondence and information, including routing communications and coordinating the transfer of relevant documents, assets and information between offices and partners.
• Maintain accurate, accessible and up-to-date project records, databases and physical and electronic filing systems, including version control; prepare documentation for internal and external audits.
• Support day-to-day office administration in Freetown, including calendars, appointments, meeting rooms, visitor registration, office supplies and the handover and return of staff equipment.

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• Support asset and inventory management in coordination with the Country Office, including record keeping, annual inventories, and asset transfers or disposal.
• Follow up on requests, approvals, documentation requirements and deliverables, and support the consistent application of GIZ procedures, data protection and information security requirements.
• Contribute to improving and harmonising administrative, coordination, documentation and reporting processes across the programme. C. Required Qualifications, Competences, And Experience Qualifications ▪ Bachelor’s degree in Business Administration, Project Management, Logistics, Management, Social Sciences, or a related field. Professional Experience

• ▪  Relevant professional experience in project administration, technical or operational coordination, logistics or office management
• ▪  Experience working with NGOs, development cooperation organizations, or international projects is an advantage.
• ▪  Work related to the health sector in Sierra Leone is an asset Other Knowledge/skills

• Good organizational, coordination, and project support skills.
• Ability to manage project records, filing systems, databases, and supporting documentation accurately.
• Strong organisational skills, service orientation, diligence and discretion; team player with a proactive work style and good prioritization skills.
• Ability to coordinate multiple workstreams, follow up on action points, and meet deadlines.
• Ability to work as a team player
• Excellent working knowledge of Microsoft Word, Outlook, Excel, PowerPoint and Teams.Confident user of Microsoft applications (Outlook, Word, Excel, PowerPoint, MS Teams); willingness to quickly learn GIZ-specific tools (e.g. DMS, travel tools, Teams).
• English, also in reading and writing level C2, is a must, knowledge of local languages is an asset. Mode of Application:
  Suitable candidates are invited to apply not later than 13.11.2026 with this ref: Junior Project Advisor in the HSSEP IV Project in Freetown. Applications Include:

• –  Cover Letter
• –  CV (including work experience and references)
• –  Photocopies of Certificates To be submitted to the email address recruitmentsl@giz.de. Only applicants shortlisted will be contacted for an interview. GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply. For this position part-time work with flexible working hours can be agreed.