Invitation for Bids

Freetown, Sierra Leone

24^th January, 2025

Re:      Supply and Delivery of Assorted Farm Tools and Materials.  

Reference No: SLE-2000001544-0178-G-ICB

1. The Government of Sierra Leone has received financing from the International Fund for Agricultural Development (IFAD) ), Adaption Fund (AF), OPEC Fund for International Development (OFID) and Toni Blair Institute (TBI), the financing of which is being administered by IFAD towards the cost of Agricultural Value Chain Development Project (AVDP) and intends to apply part of the financing for the purchase of these goods. The use of any IFAD financing shall be subject to IFAD’s approval, pursuant to the terms and conditions of the financing agreement, as well as IFAD’s rules, policies and procedures. IFAD and its officials, agents and employees shall be held harmless from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature brought by any party in connection with Agricultural Value Chain Development Project (AVDP).
2. The goal of AVDP is livelihoods and climate change resilience of rural farming households in Sierra Leone improved, while the project development objective (PDO) is to promote agriculture as a business for enhanced incomes and reduced rural poverty, among 42,985 rural households.  The AVDP will be implemented nationwide over a six-year period. A value chain development approach will drive theimplementation process, supported by the application of a robust targeting strategy to ensure the inclusion of the rural poor in both the implementation of project activities and the sharing of the benefits and priority attention to enhancing climate resilience among the project beneficiaries.
3. The purchaser now invites sealed bids from eligible entities (“bidders”) for the provision of Supply and Delivery of Assorted Farm Tools and Materials. More details on these goods and related services are provided in the schedule of requirements in this bidding document.
4. This IFB is open to all eligible bidders who wish to respond. Subject to the restrictions noted in the bidding document, eligible entities may associate with other bidders to enhance their capacity to successfully deliver the goods and related services.
5. The goods and related services, and the contract expected to be awarded, are divided into the following as shown below. Details of the tools can be found in the Supply Requirement of the Bidding Document
6.  

Lot No	Item No	Description of goods	Physical Unit	Quantity
Lot 1	1	Shovel	Pcs	12,425
	2	Spade	Pcs	2,175
	3	Mattock	Pcs	3,000
	4	Pick Axe	Pcs	2,415
	5	Felling Axe	Pcs	1,775
	6	Head pan	Pcs	6,125
	7	Wheel barrow	Pcs	1,375
	8	Heavy Cutlass	Pcs	2,200
	9	Light Cutlass	Pcs	3,575
	10	Alignment Rope	Roll	3,000
	11	Watering Cans	Pcs	1,800
	12	Hand Trowel	Pcs	580
	13	Hand Fork	Pcs	580
	14	Measuring Tape (100M)	Pcs	315
	15	Earth Rammer/Compactor	Pcs	1,500
	16	Hoe, Big	Pcs	5,800
	17	Hoe, Small	Pcs	475
	18	Hole digger	Pcs	1,800
	19	Rake	Pcs	400
	20	Digging fork	Pcs	400
	21	Pruning Saw	Pcs	40
	22	Sickle	Pcs	75
	23	Garden line	Pcs	525
	24	Hand Gloves	Pcs	1,800
	25	Sieve	Pcs	360
	26	Tarpulin	Pcs	505
	27	Sewing thread (roll)	Roll	165
	28	Sewing niddle	Pcs	165
	29	PP woven bag for packaging	Pcs	2,400
	30	Knapsack Sprayer	Pcs	400
	31	Hanging Scales – 100Kg	Pcs	215
	32	Rubber bowl	Pcs	400
	33	Vegetable crate container	Pcs	400
	34	Perforated bags	Pcs	400
	35	Jute Bags	Pcs	300
	36	Water Hose	Pcs	15
	37	Rain CoatRain boot	PcsPcs	33
Lot 2	1	Shovel	Pcs	12,425
	2	Spade	Pcs	2,175
	3	Mattock	Pcs	3,000
	4	Pick Axe	Pcs	2,415
	5	Felling Axe	Pcs	1,775
	6	Head pan	Pcs	6,125
	7	Wheel barrow	Pcs	1,375
	8	Heavy Cutlass	Pcs	2,200
	9	Light Cutlass	Pcs	3,575
	10	Alignment Rope	Roll	3,000
	11	Watering Cans	Pcs	1,800
	12	Hand Trowel	Pcs	580
	13	Hand Fork	Pcs	580
	14	Measuring Tape (100M)	Pcs	315
	15	Earth Rammer/Compactor	Pcs	1,500
	16	Hoe, Big	Pcs	5,800
	17	Hoe, Small	Pcs	475
	18	Hole digger	Pcs	1,800
	19	Rake	Pcs	400
	20	Digging fork	Pcs	400
	21	Pruning Saw	Pcs	40
	22	Sickle	Pcs	75
	23	Garden line	Pcs	525
	24	Hand Gloves	Pcs	1,800
	25	Sieve	Pcs	360
	26	Tarpulin	Pcs	505
	27	Sewing thread (roll)	Roll	165
	28	Sewing niddle	Pcs	165
	29	PP woven bag for packaging	Pcs	2,400
	30	Knapsack Sprayer	Pcs	400
	31	Hanging Scales – 100Kg	Pcs	215
	32	Rubber bowl	Pcs	400
	33	Vegetable crate container	Pcs	400
	34	Perforated bags	Pcs	400
	35	Jute Bags	Pcs	300
	36	Water Hose	Pcs	15
	37	Rain CoatRain boot	PcsPcs	33

Bidders have the option to bid for one or more lots; but they will only be contracted for one. However, in the event that a bidder wins more than one lot, the lot with the higher price will be awarded to the bidder; if the lots are of the same value, any one of the lots will be awarded to the bidder.

• Bidding will be conducted using the International Competitive Bidding (ICB) method, the evaluation procedure for which is described in this bidding document, in accordance with the IFAD procurement handbook which is provided on the IFAD website www.ifad.org/project-procurement. The ICB process, as described, will include a review and verification of qualifications and past performance, including a reference check, prior to the contract award.

7. Please note that a pre-bid conference will be held as described in the bid data sheet BDS, Section II of the bidding document.
8. Bidders interested in submitting a bid shall purchase the bidding document against payment of a non-refundable fee of SLE1200 or USD50. Payment shall be made to the Agricultural Value Chain Development Project through Western Union Money Transfer, RIA, MoneyGram (Attention Debora F. Bangura) or  in the following account::
9. Account Name:  Agriculture Value Chain Development Project
10. Account No:       014-001-107-861-136-462
11. Bank:                  Commerce and Mortgage Bank
12. Bidding documents can be obtained by sending an e-mail with a copy of the payment slip, giving full contact details of the bidder and the subject of procurement, to  avdppmu@gmail.com. This will also ensure that the bidders receive the bidding document by email or hard copy (at the following address), as well as any updates regarding the bidding document.
13.  
14. Bids must be delivered electronically to the PMU via the following link and in the manner specified in the bid data sheet – instructions to bidders 25.1, no later than 27^th  February, 2025 at 12:00 GMT.      Link:   https://bit.ly/BidsForToolsAndMaterials

1. Bidders shall be aware that late bids will not be accepted under any circumstance. All bids must be accompanied by:
2.  

Applicable to Local Bidders

• Certificate of Incorporation/Registration
• Copy of valid NASSIT Clearance Certificate
• Copy of valid NRA Tax Clearance Certificate
• Copy of valid Local Council Certificate
• Evidence of two (2) previous same or similar contracts completed within the last five years and one must be of value USD100,000 

Applicable to Foreign Bidders

• Certificate of Incorporation/Registration
• Copy of valid Tax Clearance Certificate
• Evidence of two (2) previous same or similar contracts completed within the last five years and one must be of value USD100,000 

1. Bidders should be aware that late bids will not be accepted under any circumstances and will be returned unopened to the bidder. All bids must be accompanied by a bid security  as shown below and stated in BDS.

Bid security in the form of a Bank Guarantee. The amount and currency of the Bid Security shall be the equivalent of $6,500 per lot and be denominated in any freely convertible currency. Bid Security from community and village banks and Bid Bond from insurance companies are not acceptable.

•  
• There will be a bid opening via ZOOM on 27^th  February 2025 at 12:30 GMT. Bidders or representatives can participate using the following link 

Link to join Bid Opening: https://us02web.zoom.us/j/83050687615

1. For any further clarification, please contact the email address below: